Accounting
Accounting documents ready for review
Source documents are prepared. Accountants handle exceptions instead of retyping details.
Proposal to explore
Who it is for: Chief accountants and accounting service centre leaders.
The work to address
Invoices, acceptance certificates and delivery notes arrive in email and chats. Staff copy details, locate contracts and check whether documents have already been entered.
Inputs
Documents from approved sources, contracts, orders, receipts and accounting reference data.
Expected outcome
Prepared documents and a queue of exceptions with evidence for review.
How the process could work
A proposed workflow. We validate actions, connections and permissions against your data before launch.
Identify and match
Identify the company and counterparty, extract fields, match the contract, order and receipt, then check required fields and potential duplicates.
Handle exceptions
Prepare a record for the accounting system. If supporting evidence is missing or amounts differ, ask the accountant a specific question with the source documents.
What to verify before launch
The human decision
Approval of disputed data and actions affecting the accounts, under an agreed procedure.
What to verify before launch
Start with one document type and one company. Check extraction, matching and protection against duplicate entry.
Solution boundaries
Agree the record format and permitted actions separately. Extracted details alone do not mean a document can be posted.
How to assess results
Time per document, correction rate and duplicate entries.
Connecting departments
Connect accounting with procurement, receiving and contract owners so missing supporting documents have an owner.
What our engineer configures
We start with a limited area. Our engineer configures BusinessOS around your rules, connects the necessary systems and stays to support and develop the solution.
Document types, validation rules, field mappings and integration with the specific 1C configuration.
Working with usStart with your task
In 20 minutes, discuss inputs, the required output and where a person is needed. Then agree what to test and which materials are necessary.