Procurement
Supplier quote comparison
Collect replies from email and files, match items and prepare a comparison with sources and questions. Scope is tested in the pilot.
Status: pilot at a steel-structures contractor in Kazakhstan. Public case after acceptance and with the client's permission.
The work to address
Supplier replies arrive at different times and in different formats. Procurement copies prices into a spreadsheet, matches units and reconstructs terms.
Inputs
Item list, approved suppliers, replies and attachments. Define units, currency, delivery, timing and acceptable alternatives.
What the team receives
Comparison
Match items and prices to the request and retain terms affecting the choice.
Sources
Open the original reply behind each accepted price.
Questions
Separate missing items, incompatible units and unclear conditions.
One application: comparing supplier quotes
A useful comparison shows more than a price: where it came from, what is missing and what needs clarification.
Supplier comparison
Scroll the table sideways to see all columns.
| Item | Supplier A | Supplier B | Next step |
|---|---|---|---|
| 8 mm sheet | KZT 410,000 / t | KZT 425,000 / t | Check terms |
| 20B1 beam | No price | Unit missing | Ask a person |
| 80 × 80 tube | KZT 380,000 / t | KZT 395,000 / t | Check terms |
Supplier B omitted the unit for the beam. Request clarification before adding the price to the comparison. A person chooses the supplier and approves commitments.
This is a scenario illustration using fictional data, not output from a BusinessOS run or a customer case study.
Supplier A reply
Fictional reply A: 8 mm sheet — KZT 410,000 per tonne; 80 × 80 tube — KZT 380,000 per tonne. No beam price. Currency: KZT. VAT, delivery and timing need confirmation.
Supplier B reply
Fictional reply B: 8 mm sheet — KZT 425,000 per tonne; 80 × 80 tube — KZT 395,000 per tonne; 20B1 beam — KZT 37,500, unit unspecified. The beam price cannot be compared automatically.
Input
An item list, approved suppliers and comparison rules.
Output
A comparison table, price sources and a separate list of questions.
Human decision
Clarify ambiguous replies, select a quote and approve commitments.
What to verify before launch
The human decision
The owner approves external sending, resolves ambiguities, selects the offer and approves commitments.
What to verify before launch
Use one completed request cycle. Test your formats, matching, source links, missing items, sending permissions and protection against repeated sends.
How to assess results
Manual preparation time, processing time after replies arrive, completeness and corrections. Measure supplier waiting time separately.
Connecting departments
Pass the accepted comparison to estimating with selected items, terms and sources. Agree the handoff fields beforehand.
Working with us
You define the work and accept the result. We handle technical setup, support and development of the agreed solution.
Set up
Study real examples and exceptions, configure connections and check the result with the process owner.
Support
Investigate technical issues and maintain agreed processes within the service contract.
Develop
Assess changes, test them and update the system after approval. New tasks have their own scope and cost.
Start with your task
In 20 minutes, discuss inputs, the required output and where a person is needed. Then agree what to test and which materials are necessary.